2. Timed Shares
WHEN TO USE
Any time you...
want to get everyone's perspective at a meeting
need to resolve conflict
need input from many people before making a decision
want to get highest quality contributions in the shortest amount of time.
HOW IT WORKS
Explain the goal of the meeting and the structure of this exercise i.e., individual timed shares followed by open dialogue
Align on Agreements (see Tool 1)
Ask a clear and specific question to focus participants shares
Give everyone an equal amount of time to share their perspective on the specific question e.g., 2, 3 or 4min / each
Invite everyone to listen deeply and note any questions or comments, which they may circle back to at the allotted time
Give individuals a timed notice when they are reaching the end of their timed share e.g., 1min left
Honor the timer and do not allow anyone to go over time
After everyone has shared, set a specific amount of time for open dialogue e.g., 10min
During open dialogue, anyone can share their questions or responses to anything that was expressed in the timed shares